How can I create bills manually after the payment went through

[power941]

Is there any way to generate bills:

• Manually (generate them manually after a customer has paid)
• Automatically (generate them only if the customer has paid)

Currently, when someone places an order but doesn’t pay, the system still generates it automatically bill.

Even if you cancel the orders the bills are continuing with the last number.

We cannot skip invoice numbers (e.g., jumping from bill #1 to #14 beause we had 13 unpaid orders in between).

How to create a bill only when the order has been paid?

[power941]

I found a way to fix it, by creating a proforma before.

Instead of creating bill, you create PROFORMA, and if the proforma is paid it turns into bill.

 

But if anybody knows other method, please post it here.

Thank you

[Paul]

On 2/15/2025 at 4:26 PM, power941 said:

I found a way to fix it, by creating a proforma before.

Instead of creating bill, you create PROFORMA, and if the proforma is paid it turns into bill.

 

But if anybody knows other method, please post it here.

Thank you

This is the correct way. Either a proforma or invoice must exist before the customer can pay, otherwise what are they paying for? In countries where there is a tax liability for invoices even if the customer doesn't pay, proforma is the way to go as they only become real invoices after payment.